Leadership

Zen and the Art of Technical Writing- K. Narssimhan Learning is a never-ending journey. We can learn from anything, at any time, in any state of mind. In technical writing, there is a lot more to know apart from the technical writing itself. Good presentation skill is one of them. You can have lots of shareable bytes in your mind but how you pass it on, is a different thing. Make your mind free of any kind of restrictions and see the difference. Now let me introduce you to the CEO of Commit technologies Mr. K Narssimhan. He was my first employer and a mentor to me. But, the thing that makes him stand apart from others is the learning he imparts to the audience knowingly or unknowingly.

Overcoming the resistance Researching and implementing new tools and the processes should be the prime responsibility and priority of a content marketer or any innovator who want to be agile. The absence of awareness and implementing courage can pay heavily as technology is improving every day. Resistance is inevitable. People are typically resistant to new software solutions and it brings behavioural changes among the users. The reason is simple, new technology challenges them to come out of comfort zone. Still, most of the content managers and documentation managers understand the value of upgrading IT solutions and infrastructures in order to stay competitive.  But this doesn’t make it any easier for users to adopt the newly rolled out software quickly. Implementing a new software that creates a paradigm shift is a difficult task, however, with the right moves, it is possible to make the process quick and harmless for the business that is adopting it.   Monitor Behaviour : When a new software is implemented in an organization, few people start using it instantly and enthusiastically, while others take the time or are not willing to switch from there old methods. It is good to monitor the behaviour of an employee after the implementation of new tools because earlier they were using an outdated software or may be working without it. Did it solve their problem, or is the new implementation easy for them to apply? When you understand where people are at the moment and how they use a software, you will be able to anticipate how they will resist the new implementation. If we know the pattern of working on a certain software, it becomes easy to know how the software is helping them, whether it is giving them trouble or they have lack of training in their approach to using the software properly.   Answering Questions : When an enterprise adopts a new IT solution many questions pop up among the employees. One must be ready to answer all of those questions very quickly and accurately. Explaining users functionalities, features and options that the software gives them are also important so that they learn how to rely on it and make their jobs easier not complicated. Employees can get frustrated when they reach a dead end, where they don’t know how to use a tool to simplify their task. In that case, it is necessary to guide them with the right methodology and answer their queries related to the software.   Creating New Habits : Habits can be more powerful motivator than the stick. Proper motivation can push the employee to take a risk and be more creative. some type of employee incentive programs can help to get people hooked on the new software. It is preferred to use weekly incentives with the employees. Rewards and bonuses for those who adapt to the new tools faster have proven to be a great strategy so far. They make it a habit to use the new software for their everyday tasks. And also start seeing all the benefits, the positive attitude quickly spreads to the rest of the company.   Build trust and relationships : Trust grows when team members feel valued and heard. Every software team believes each other enough to take purposeful risks, communicate effectively on important issues, and feel accountable and reliable. Group conversation should be enriched with every team member’s contribution. Social interactions, ice-breaking exercises, and celebrations of successes can all help cement the framework of team collaboration.   Frequent Communication : Communication is very important when you are constantly communicating with the enterprise. It includes both the management and the employees. They might completely reject the new solutions, and this could create a new spectrum of problems. Frequent communication helps to solve issues at its earliest because the answer comes at the initial stage and this refrains any disaster at the bigger level. It will also help people use the latest software willingly as they don’t have to wait for a solution and they get the issue resolved because of frequent and timely communication.   Create A Forum For Staff To Voice Issues And Frustrations : This incentive is deeply connected to the previous paragraph. One cannot always have the option of talking to everyone within an enterprise, instead, you can provide them with a place where they can all talk to each other about the new tool, share their experiences, the problems they are having with it, their concerns and so on. Generally, when talking to people directly, you can use the feedback that people have given to address their frustrations, issues, and concerns. You create a community forum where everyone can give their input. If you work well, you’ll work together on adopting the software teams.   Keep a check on Leadership, Staff, And Executives : The organisation and the software provider (or an implementation partner) need to work together on making this process adaptable and short. If there is no cooperation on either end, you won’t be able to achieve this and correctly implement the software within any team. This is why you need to check together and create a plan that will outline what needs to be done on both ends in order to achieve the ultimate goal. Make sure that everyone involved tries to complete what is on their checklists. Executives, leaders, and staff can give you vital information that may help you to approach the situation differently, and they will also be able to make certain changes more quickly than you. This is why they need to be involved as well.   Final Thought : These points can help in bringing any team together with the help of a software. It’s important that you are persistent and that you work on all of the things.  A difficult process it may seem that requires instant changes in approach, but it’s all about good communication and coordination. Though it is a fact that this might be a difficult road. It

Juggle between Work, Home, and Studies Are you a working professional or a freelancer and you are feeling your greatest potential stress is juggling your work, study, and personal commitment? Does it seem to you that twenty-four hours in a day is less to complete your tasks? Feel you are not doing justice with your work, studies, and with your near and dears? Believe me, this is the most common problem faced by working folk who is continuing his studies. Well through this blog I am trying to share a few of my and my friend’s experiences and ideas which we have while doing MBA, probably any of the ideas can be of your help. Since we all different, we will also have different balance needs and we discover this through experience and self-reflection. Striking balance between work and study is a journey in which you have to travel alone, you will have to set realistic goals and consistently work toward them blogs can only give you an idea but you are the one who has to tailor them to meet your own specific needs. My few ideas: Idea 1: Know yourself To study effectively and excel in the work simultaneously, it is important to manage your time well. Good time management evolves by knowing yourself well, knowing what are your strength and weakness’ in time management, and then minimizing the weakness’ and working toward the right goal. Yes, you get it right I am talking about SWOT analysis. Remember time management is a skill that needs practice. In this process, you can also identify your major time-waster activities and take proper action to rectify it. Idea 2: Know the difference between urgent and important We are faced with jobs, errands, and works that require our immediate attention every day. Tasks from personal chores (cleaning clothes) to professional obligations (finishing the draft by 6 p.m.) weigh on our minds regularly. Trying to decide which to do can be a challenge. In this case prioritization of the tasks is required. You should be able to identify which is important and which is urgent for you. Which tasks are your time waster and which task you can procrastinate? Always remember apart from work you have to do well in your exams also. So do not let important turn into urgent. You are the best person who can identify what is important and what is urgent for you. Idea3: Stick with the basics We all have a preferred learning style like some makes notes some underline the books, some revise daily some do it weekly. Knowing and understanding our learning style helps us to learn more effectively. Through identifying your learning style, you will be able to capitalize on your strengths and improve your self-advocacy skills. So here I will like to suggest do not experiment a lot with your learning style, stick with the basic there is no reason you will not excel. Yes, change for the betterment is always welcome. Idea4: MMS (Man management skill) Hereby MMS I mean man management skill. Skill to say “NO” to your buddy for movies, skill to handle your boss who asks you to work on a Monday night when you have an exam the next morning. Realize that it’s okay to say no. Keep your short- and long-term priorities in mind. If phone calls from friend and relatives are proving to be a distraction, tell them that because of exams you take social calls from 6-7 p.m. It may sound silly, but believe dude it helps. Idea5: Take a break It’s a good idea to take a break from your daily routine after all you are not a machine. Once a while, why not to meet some of the relatives and enjoy with them to the fullest. Add some enjoyable activities in your day or weeks, it will rejuvenate you fill with energy. After you’ve completed a sizeable task, it’s a good idea to give a break to reward yourself. You can ring a friend, listen to music or can enjoy TV. Studies show short breaks actually improve productivity, so you’ll gain more than the time you lose by pausing for a moment. Apart from doing the things which you enjoy, also take a break to keep your self-fit. To keep one fit for the exam is also a part of exam preparation. So, friends, it’s all from my side. Hope you enjoy reading this blog. Thanks for stopping. Enjoy learning!!! Yours, Rahul Karn Related Post When determination meets fates.